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Status: 
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colourGreen
titleLIVE

Employee Offboarding

Employee’s TODOs

  • Pass on access to all tools that you are using. In order of preference:

    • (preferred) transfer ownership to offboarder

    • change password to something new, and share it with offboarder

  • Provide list of open things that you've been working on, so that this work doesn't go to waste and can be continued later on

  • Provide list of commitments that the person has made. Clients? Team members?

  • Make sure all company documents are uploaded to Drive into their proper place (e.g. things on the desktop)

  • Ensure all time worked has been tracked

  • Return all company property

  • Unlock laptop, using one of these methods (in order of preference):

    • (preferred as it protects privacy) do a factory reset of the device

    • create new admin account on laptop and give password to offboarder

    • change password for own account, and share it to offboarder

  • Unlock company phone

    • do a factory reset

  • Delete any confidential company documents and data

  • Employee should confirm that:

    • all company property has been returned (equipment as well as data)

    • any accounts that you were using have been transferred to someone else at the company to ensure that they can still be accessed

    • all documents and data have been transferred to company

    • there are no private copies of company data (if so, they should be deleted, once 9Y has received a copy)

9Y' TODOs

  • Issue termination letter to employee.

  • Issue letter of recommendation to employee.

  • Provide employee with any assitance that we can give.

  • Inform accountants of termination.

  • Check weather whether all licences of the employee are still required and deactivate/terminate unnecessary licences.

  • Revoke credit cards.

  • Revoke physical office access (Nuki, physical keys, etc.)

  • Revoke access to all tools (Slack, Jira, Bitbucket, HubSpot, Google, Ahrefs, Instagram, Facebook, etc.)

  • Verify: has the person tracked all their hours?

  • Verify: can all the accounts that this person used be accessed?

  • Verify: has all the equipment been returned? (laptop, monitor, mouse, headphones, cables, keys, etc.)

  • Verify: is the equipment free of damage? (normal wear and tear is okay and does not count as damage).

Owner

User Profile
user557058:4ade9f24-74f4-453e-9d2c-2c1e9bb8e95b

Reviewer

User Profile
user5c35f1deccec3834a866f442