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If you choose to go to Mongolia for a week, then you are doing this at your risk, and you are responsible for arranging your health and travel insurance, vaccinations, visas, etc. If you get bitten by a snake, then that's on you. Depending on the situation, we might ask you to sign a waiver before we unlock the budget.
The budget is issued at the beginning of the year.
If you don't spend it by the end of the year, it expires. No rolling over into the next year.
Budget use is recorded and the leads will have access to this information.
The cost-to-company is the relevant number for tracking your budget consumption. This might be either lower or higher that the sticker price, depending on the legal classification of the expense.
If you leave the company in the middle of the year, the budget is prorated, and you may need to pay some back if you overspent. E.g. if you leave on 31st June, and you already spent 600 EUR of your budget, then you will have to pay back 100 EUR.If you join in the middle of the year, the budget is prorated. E.g. if you join on the 1st of March, then you get 833.33 EUR in your first year.
No budget overspending, so you can't spend more of your budget this year and have it subtracted from your budget next year.
You can’t use your personal budget if you are in the process of leaving the company.
To use the budget, tell your Team Lead what you want to spend it on, who will tell you what legal category it falls in and what the next steps are. Depending on what it is, we may use a reimbursement system vs the company paying for it directly.
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Direct company expense
Tell your TL what you want to buy (e.g. share a link to a conference ticket), and the company will buy it for you.
Only the net price is subtracted from your personal budget. E.g. for a ticket that costs 120 EUR (of which 20 EUR is the VAT), you only spend 100 EUR from your personal budget.
Reimbursement
Once your TL approves it, buy it yourself, and the company will reimburse you the cash.
The gross price is subtracted from your personal budget. E.g. for a plane ticket that costs 120 EUR (of which 20 EUR is VAT), you spend 120 EUR from your personal budget.
Receipt(s)
Whatever you spend it on - please send the receipt to billing@9y.co