"The bloodstream of the company (money) is circulating smoothly and we're kept nourished and healthy."
Ensure that all invoices that are sent out are compliant with the law and are stored in our company drive.
Keep cash flow calculations and earnings projections up to date.
Pay out salaries on time.
Ensure that management dashboard (Tableau) is correct and can be trusted.
Ensure that employees are made aware what their remaining holiday allowance is.
Enforce and execute the Customer Invoicing Protocol.
Enforce and execute the Incoming Invoices Protocol.
Proactively and immediately inform Management when significant cashflow deviations are detected, when cashflow problems are possible, or when total company assets start decreasing.
Register new employees with the social insurance institutions.
Ensure that we are complying with all legal employment regulations.
Ensure that we maintain adequate insurance cover for all relevant activities.
Keep track and record staff leaves such as illness and extraordinary leave.
Take periodic backup snapshots of the company wide time tracking database.
Approve holiday requests for the Finance Team.
Ensure that our accounting is complete, correct and compliant with the laws of the countries in which we operate.
Prepare accounts for external auditors in the appropriate format. For example the "Buerf" in Austria.
Ensure that all intra-group transactions conform to our Transfer Pricing policy. Seek approval from the CEO whenever you are asked to perform a new kind of transaction combination.
Ensure that all tax returns are submitted correctly and on time: monthly VAT, social insurance declarations, community taxes, etc. In all the countries where we operate.
Follow up to get invoices for purchases made by the team. For intra-EU invoices, if these invoices have unnecessary VAT on them, help prevent this by providing the VAT number to the vendors.
Manage corporate credit cards. Set sensible limits. Revoke them when needed.
Ensure that our corporate credit card system (Revolut) remains funded, for all our companies.
Lock up physical payment cards in the safe.