Status: 

Status
colour Green title LIVE

Holiday Requests

Process

• Send all holiday requests via Productive.

• It will go to your Team Lead, the Resource Manager and all the PLs, who will approve it.

• The same process applies for Special Leave and Sick Leave

• Let people know! See Out of Office

How to request a holiday

Checking open holiday days

Auto Responder

• Set a holiday auto responder.

  • Include when you are returning.

  • (optional) Name a replacement contact person.

  • Do not put a reason, “I will be out of office” is enough.

  • Make it clear that you are not reachable, and that your emails aren’t automatically forwarded.

  • English is required. Optionally add other languages if you use them regularly.

  • See example below.

• Sometimes your work needs to be continued by someone else while you are gone. Follow the Crossover Person Protocol

Example of an out of office response

Thank you for your message. I am currently out of office with only limited access to my email. Your email won't be forwarded. I will attend to your request upon my return after the 4th of January 2021. For urgent matters, please contact x@9y.co

Danke für Ihre Nachricht. Ich bin bis 04.01.2021 nicht im Büro. Bis dahin werde ich nur eingeschränkten Zugang zu meinen E-Mails haben. Ihre Nachricht wird nicht weitergeleitet. In dringenden Fällen, wenden Sie sich bitte an x@9y.co

Best,
Luka

Calendar

• Put the time of your absence into the 9Y team calendar so the team can see when you are OOO Create an Out of Office event in your calendar (not the core team cal) so that any new meetings are auto-rejected.

Productive

• Create an Out of Office event in your calendar (not the core team cal) so that any new meetings are auto-rejected.