Status: LIVE

Out of Office

Whenever you’ll be out of office, for whatever reason, please do the following so that your colleagues know.

• Slack: Post a message in the Core channel letting your colleagues know.

• Productive: Request this time-off so it shows up in scheduling and updates your Slack.

• Google Calendar: set yourself as OOO, and reject your meetings. Do this in your own calendar (not core team), using the OOO feature – see video below.

• Google Calendar: create a “Gandalf OOO” event in the share team calendar. No longer necessary.

• Email: Set an email autoresponder so people know that you're not reachable. You can skip this for short absences, or when you don’t expect anything while you’re gone.

• Handovers: Sometimes your work needs to be continued by someone else while you are gone. See Crossover Person Protocol

Google Cal OOO

Open

Example of an out of office auto-response.

Thank you for your message. I am currently out of office with only limited access to my email. Your email won't be forwarded. I will attend to your request upon my return after the 4th of January 2021. For urgent matters, please contact x@9y.co

Danke für Ihre Nachricht. Ich bin bis 04.01.2021 nicht im Büro. Bis dahin werde ich nur eingeschränkten Zugang zu meinen E-Mails haben. Ihre Nachricht wird nicht weitergeleitet. In dringenden Fällen, wenden Sie sich bitte an x@9y.co

Best,
Luka