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Travel Expenses

General rules

• The basic principle is that 9Y will reimburse you for the for full amount of the most affordable reasonable travel option.

• What’s a “most affordable reasonable travel option”? If the cheapest way to do a journey is say by taking a bus, but it's not reasonable because it would take 12 hours to get there, then you shouldn’t travel by bus. If the next cheapest option is to take a train, and the train runs at good times and is quick, then this is reasonable, and therefore this is the “most affordable reasonable option”, and therefore this option would be reimbursed.

• Team members can in principle pick their own travel option, e.g. rent a car or hire a private jet, but they will be only be reimbursed in the amount of what the most affordable reasonable option would have been. For example: if a train costs 40 EUR, and the car costs 120 EUR, then you can use the car, but you will only be reimbursed the 40 EUR. If the train makes no sense, and the car is the only reasonable option, then you will get the full 120 EUR.

• Collect all invoices for your travel, and forward them to billing@9y.co with a request for reimbursement.

• See here regarding Per Diems

Fixed Rates

• Private car travel for Austrian employees

  • 0.42 EUR/km. Additional 0.05 EUR/km for each additional passenger. Source: https://www.wko.at/service/steuern/Fahrtkostenverguetung-und-Kilometergeld.html

  • This compensation covers everything (gas, insurance, parking, etc.). Thus do not pay for gas, tolls, etc. with the company credit card.

• Private car travel for Croatian employees

  • 0.40 EUR/km.

  • This compensation covers almost everything (gas, insurance, parking, car depreciation, maintenance, car repairs, etc.). Thus do not pay for gas, tolls, etc. with the company credit card.

  • Additionally in Croatia, you can get reimbursed for tolls, parking, bridges, tunnels. Make sure you pay with your card and keep the receipts, otherwise it can’t be reimbursed. This does not apply for only applies to the mentioned categories and not anything else, i.e not fuel or travel snacks.