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Holiday Requests
Process
Send all holiday requests via Productive.
It will go to your Team Lead, the Resource Manager and all the PLs, who will approve it.
The same process applies for Special Leave and Sick Leave
Let people know! See Out of Office
How to request a holiday
When requesting time off
.movChecking open holiday days
Auto Responder
Set a holiday auto responder.
Include when you are returning.
(optional) Name a replacement contact person.
Do not put a reason, “I will be out of office” is enough.
Make it clear that you are not reachable, and that your emails aren’t automatically forwarded.
English is required. Optionally add other languages if you use them regularly.
See example below.
Sometimes your work needs to be continued by someone else while you are gone. Follow the Crossover Person Protocol
Example of an out of office response
Thank you for your message. I am currently out of office with only limited access to my email. Your email won't be forwarded. I will attend to your request upon my return after the 4th of January 2021. For urgent matters, please contact x@9y.co
Danke für Ihre Nachricht. Ich bin bis 04.01.2021 nicht im Büro. Bis dahin werde ich nur eingeschränkten Zugang zu meinen E-Mails haben. Ihre Nachricht wird nicht weitergeleitet. In dringenden Fällen, wenden Sie sich bitte an x@9y.co
Best,
Luka
Team Calendar
Put the time of your absence into the 9Y team calendar so the team can see when you are OOO
Owner
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, please keep a reasonable lead time in mind such as;
Please notify at least 30 days before the start of the holiday.
For longer vacations (2+ weeks), please notify at least 60 days prior.
need(less) to say, please be mindful to coordinate holidays with your PM especially around launch/release dates.
Checking open holiday days
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Reviewer
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