Hi

<dev>,

Welcome

to

9Y!

I

have

given

you

access

to

everything

that

you

need.

#

G-Suite

Please

enable

2FA

on

your

Google

account

ASAP.

We

have

auto-enforcement

enabled

and

all

accounts

without

2FA

are

automatically

disabled

after

a

few

days.

https://support.google.com/accounts/answer/185839?hl=en

#

Google

Drive

You

should

also

have

access

to

the

project

folder

on

Google

Drive.

We

will

share

files

related

to

the

project

in

here.

#

Git

Please

configure

your

git

author

email

to

be

abcde@9y.

co

so

that

all

your

commits

in

git

have

that

email.

Also,

on

GitHub

please

set

your

primary

email

(https://github.com/settings/emails )

to

be

a

generic

email

(e.g.

@gmail.com

or

@9y.co),

since

this

shows

up

in

commits

that

you

make

via

GitHub

(e.g.

merging

PRs).

#

Slack

I

sent

you

an

invite

to

our

slack

(9Y).

#

Customer

Slack

There

is

also

a

Slack

that

the

customer

owns,

you

will

get

an

invite

for

that

too.

#

Jira

I

also

sent

you

an

invite

for

Jira,

please

track

all

of

your

hours

there,

and

follow

this

scheme:

• please

• use

• the

• timer,

• you

• can

• access

• it

• under:

• Tempo

• >

• Tracker

• please

• track

• on

• an

• ongoing

• basis

• (as

• opposed

• to

• estimating

• at

• the

• end

• of

• the

• week),

• we

• need

• this

• at

• the

• end

• of

• each

• day

• for

• reporting

• and

• budgeting

• reasons.

• when

• working

• on

• a

• specific

• task

• e.g.

• WEB-123,

• then

• you

• should

• track

• your

• time

• on

• there.

• calls

• and

• meetings

• should

• be

• tracked

• on

• "[XYZ-3]

• Coordination

• &

• Planning"

• when

• in

• doubt

• where

• to

• track,

• please

• ask

• the

• PM

#

Confluence

You

should

also

have

access

to

repos

on

Confluence.

#

Github

You

should

also

have

access

to

repos

on

Github.

#

Bitbucket

You

should

also

have

access

to

repos

on

Bitbucket.

#

Abstract

You

should

also

have

access

to

Abstract.

<name of PM> is managing this project and he/she'll reach out to you via Slack with next steps.

If you have any questions, please don't hesitate to contact me!

Best,

<name>

Dear

…,

Welcome

to

9Y!

We

are

excited

that

you

will

be

joining

us

for

your

first

day

on

<DATE> at <TIME>.

On your first working day, you will have an opportunity to meet your colleagues and tour our office. In addition, <Superior Name>will introduce you in our company culture and you will discuss your successful integration into our company.

<Buddy Name> will be your “mentor” during the orientation in our company – you can ask him/her all questions regarding eg. our coffee machine, where to get the best “Falafels” near the office or where to find office supplies you need.

<Superior Name> will be responsible in case of eg. holiday requests, 1-on-1s,

salary,…

.

If

you

don’t

remember

anymore

how

to

set

up

the

printer

or

are

searching

for

travel

related

topics

you

can

check

out

our

Playbook

–

here

you

find

everything

about

who

we

are

and

how

we

do

things.

Additionally,

here

are

some

links

to

different

topics:

• Office

• Coffee Machine

• Kitchen Checklist

• Leaving Checklist

I also gave you access to everything you will need…

# G-Suite

Please enable 2FA on your Google account ASAP. We have auto-enforcement enabled and all accounts without 2FA are automatically disabled after a few days. https://support.google.com/accounts/answer/185839?hl=en

#

Google

Drive

You

should

also

have

access

to

the

project

folder

on

Google

Drive.

We

will

share

files

related

to

the

project

in

here.

#

Git

Please

configure

your

git

author

email

to

be

abcde@9y.co

so

that

all

your

commits

in

git

have

that

email.

Also,

on

GitHub

please

set

your

primary

email

(https://github.com/settings/emails ) to

be

a

generic

email

(e.g.

@gmail.com

or

@9y.co),

since

this

shows

up

in

commits

that

you

make

via

GitHub

(e.g.

merging

PRs).

#

Slack

I

sent

you

an

invite

to

our

slack

(9Y).

I

added

you

amongst

other

things

to

our

lunch

channel

(I

don’t

like

to

stay

hungry,

so

sometimes

I’ll

suggest

a

restaurant

to

order

food

at

in

the

lunch

channel

–

feel

free

to

join

me

😊)

and

activities

channel

(every

Thursday

afternoon

is

“Boulder

time”

)

#

Customer

Slack

There

is

also

a

Slack

that

the

customer

owns,

you

will

get

an

invite

for

that

too.

#

Jira

I

also

sent

you

an

invite

for

Jira,

please

track

all

of

your

hours

there,

and

follow

this

scheme:

• please

• use

• the

• timer,

• you

• can

• access

• it

• under:

• Tempo

• >

• Tracker

• please

• track

• on

• an

• ongoing

• basis

• (as

• opposed

• to

• estimating

• at

• the

• end

• of

• the

• week),

• we

• need

• this

• at

• the

• end

• of

• each

• day

• for

• reporting

• and

• budgeting

• reasons.

• when

• working

• on

• a

• specific

• task

• e.g.

• WEB-123,

• then

• you

• should

• track

• your

• time

• on

• there.

• calls

• and

• meetings

• should

• be

• tracked

• on

• “[XYZ-3]

• Coordination

• &

• Planning”

• when

• in

• doubt

• where

• to

• track,

• please

• ask

• the

• PM

#

Github

You

should

also

have

access

to

repos

on

Github.

#

Bitbucket

You

should

also

have

access

to

repos

on

Bitbucket.

#

Abstract

You

should

also

have

access

to

Abstract.

We

are

looking

forward

to

meeting

you!

Best

regards,

<name>

Before sending the mail to your future colleague, please change the relevant names and times, times and genders (highlighted in orange). 

Please also add the Links to the different country specific pages in our Playbook and don't forget to adapt the accesses (not everyone needs for example Git or should have access to Customer Slack.

Data

• Name

• Address

• Bank Details 

Data regarding Job

• First Working Day

• Trial Period

• Job Title (Short Job Description)

• Classification according to Collective Agreement

• Group

• Level

• Working Hours

• Annual Leave

• Notice Period

Data for Personnel File

• National Insurance Number

• Nationality

• If appropriate - scanned copy of the valid visa

• Phone Number

• Private Email Address

• "Versicherungsdatenauszug"

Misc

• forward Employee Registration at GKK

• Devices

• Office365?

• Mobile Phone? -> Budget? Operating system?

• Phone Contract (tariff?)

  • should foreign countries be covered or only Austria