Hi <dev>,

Welcome to 9Y! I have given you access to everything that you need.

# G-Suite

Please enable 2FA on your Google account ASAP. We have auto-enforcement enabled and all accounts without 2FA are automatically disabled after a few days. https://support.google.com/accounts/answer/185839?hl=en

# Google Drive

You should also have access to the project folder on Google Drive. We will share files related to the project in here.

# Git

Please configure your git author email to be abcde@9y.co so that all your commits in git have that email. Also, on GitHub please set your primary email (https://github.com/settings/emails ) to be a generic email (e.g. @gmail.com or @9y.co), since this shows up in commits that you make via GitHub (e.g. merging PRs).

# Slack

I sent you an invite to our slack (9Y).

# Customer Slack

There is also a Slack that the customer owns, you will get an invite for that too.

# Jira

I also sent you an invite for Jira, please track all of your hours there, and follow this scheme:

• please use the timer, you can access it under: Tempo > Tracker

• please track on an ongoing basis (as opposed to estimating at the end of the week), we need this at the end of each day for reporting and budgeting reasons.

• when working on a specific task e.g. WEB-123, then you should track your time on there.

• calls and meetings should be tracked on "[XYZ-3] Coordination & Planning"

• when in doubt where to track, please ask the PM

# Confluence

You should also have access to repos on Confluence.

# Github

You should also have access to repos on Github.

# Bitbucket

You should also have access to repos on Bitbucket.

# Abstract

You should also have access to Abstract.

<name of PM> is managing this project and he/she'll reach out to you via Slack with next steps.

If you have any questions, please don't hesitate to contact me!

Best,

<name>

Dear …,

Welcome to 9Y! We are excited that you will be joining us for your first day on <DATE> at <TIME>.

On your first working day, you will have an opportunity to meet your colleagues and tour our office. In addition, <Superior Name> will introduce you in our company culture and you will discuss your successful integration into our company.

<Buddy Name> will be your “mentor” during the orientation in our company – you can ask him/her all questions regarding eg. our coffee machine, where to get the best “Falafels” near the office or where to find office supplies you need.

<Superior Name> will be responsible in case of eg. holiday requests, 1-on-1s, salary,… .

If you don’t remember anymore how to set up the printer or are searching for travel related topics you can check out our Playbook – here you find everything about who we are and how we do things.

Additionally, here are some links to different topics:

• Office

• Coffee Machine

• Kitchen Checklist

• Leaving Checklist

I also gave you access to everything you will need…

# G-Suite

Please enable 2FA on your Google account ASAP. We have auto-enforcement enabled and all accounts without 2FA are automatically disabled after a few days. https://support.google.com/accounts/answer/185839?hl=en

# Google Drive

You should also have access to the project folder on Google Drive. We will share files related to the project in here.

# Git

Please configure your git author email to be abcde@9y.co so that all your commits in git have that email. Also, on GitHub please set your primary email (https://github.com/settings/emails ) to be a generic email (e.g. @gmail.com or @9y.co), since this shows up in commits that you make via GitHub (e.g. merging PRs).

# Slack

I sent you an invite to our slack (9Y). I added you amongst other things to our lunch channel (I don’t like to stay hungry, so sometimes I’ll suggest a restaurant to order food at in the lunch channel – feel free to join me 😊) and activities channel (every Thursday afternoon is “Boulder time” )

# Customer Slack

There is also a Slack that the customer owns, you will get an invite for that too.

# Jira

I also sent you an invite for Jira, please track all of your hours there, and follow this scheme:

• please use the timer, you can access it under: Tempo > Tracker

• please track on an ongoing basis (as opposed to estimating at the end of the week), we need this at the end of each day for reporting and budgeting reasons.

• when working on a specific task e.g. WEB-123, then you should track your time on there.

• calls and meetings should be tracked on “[XYZ-3] Coordination & Planning”

• when in doubt where to track, please ask the PM

# Github

You should also have access to repos on Github.

# Bitbucket

You should also have access to repos on Bitbucket.

# Abstract

You should also have access to Abstract.

We are looking forward to meeting you!

Best regards,

<name>

Personal Data

• Name

• Address

• Bank Details 

Data regarding Job

• First Working Day

• Trial Period

• Job Title (Short Job Description)

• Classification according to Collective Agreement

• Group

• Level

• Working Hours

• Annual Leave

• Notice Period

Data for Personnel File

• National Insurance Number

• Nationality

• If appropriate - scanned copy of the valid visa

• Phone Number

• Private Email Address

• "Versicherungsdatenauszug"

Misc

• forward Employee Registration at GKK

• Devices

• Office365?

• Mobile Phone? -> Budget? Operating system?

• Phone Contract (tariff?)

  • should foreign countries be covered or only Austria