Status: 

Status
colour Green title LIVE

Holiday Requests

Process

• All Send all holiday requests should be sent via email. There is no standard form you need to use, so it is enough if you just write “Hey, I want to go on holiday between ... and … . Ok?”. Send it to:

  • To: Team Lead

  • CC: HoF, all AL’s for any squad you are in

• Your Team Lead will approve your holiday request via email (use reply-all).

• Once approved, the HoF will add the days you took off in the “Core” Calendar. Because of privacy reasons, they will be entered as “OOO” (Out Of Office). Example: “Anita OOO”Productive.

• It will go to your Team Lead, the Resource Manager and all the PLs, who will approve it.

• The same process applies to for Special Leave and Sick Leave

• Set Let people know! See Out of Office

How to request a holiday

• Include when you are returning.

• (optional) Name a replacement contact person.

• Do not put a reason, “I will be out of office” is enough.

• Make it clear that you are not reachable, and that your emails aren’t automatically forwarded.

• English is required. Optionally add other languages if you use them regularly.

• See example below.

Example of an out of office response

Thank you for your message. I am currently out of office with only limited access to my email. Your email won't be forwarded. I will attend to your request upon my return after the 4th of January 2021. For urgent matters, please contact x@9y.co

Danke für Ihre Nachricht. Ich bin bis 04.01.2021 nicht im Büro. Bis dahin werde ich nur eingeschränkten Zugang zu meinen E-Mails haben. Ihre Nachricht wird nicht weitergeleitet. In dringenden Fällen, wenden Sie sich bitte an x@9y.co

Best,
Luka

When requesting time off, please keep a reasonable lead time in mind such as;

• Please notify at least 30 days before the start of the holiday.

• For longer vacations (2+ weeks), please notify at least 60 days prior.

• need(less) to say, please be mindful to coordinate holidays with your PM especially around launch/release dates.

time off.mov

Checking open holiday days