Status: 

Status
colour Green title LIVE

Holiday Requests

Process

• All Send all holiday requests should be sent via email. There is no standard form you need to use, so it is enough if you just write “Hey, I want to go on holiday between ... and … . Ok?”. Send it to:

  • To: Team Lead

  • CC: HoF, all AL’s for any squad you are in

• Your Team Lead will approve your holiday request via email (use reply-all). In the background the ALs (PMs) will check if the impact to their projects is okay, and inform the HoP, so he can make a decision.

• Once approved, the HoF will add the days you took off in the “Core” Calendar. Because of privacy reasons, they will be entered as “OOO” (Out Of Office). Example: “Anita OOO”

• The HoF will record the hours as an absence in the Resource Planning.

• The same process applies to Special Leave

• Set a holiday auto responder.

  • Include when you are returning.

  • (optional) Name a replacement contact person.

  • Do not put a reason, “I will be out of office” is enough.

  • Make it clear that you are not reachable, and that your emails aren’t automatically forwarded.

  • English is required. Optionally add other languages if you use them regularly.

  • See example below.

• Sometimes your work needs to be continued by someone else while you are gone. Follow the Crossover Person Protocol

Example of an out of office response

Thank you for your message. I am currently out of office with only limited access to my email. Your email won't be forwarded. I will attend to your request upon my return after the 4th of January 2021. For urgent matters, please contact x@9y.co

Danke für Ihre Nachricht. Ich bin bis 04.01.2021 nicht im Büro. Bis dahin werde ich nur eingeschränkten Zugang zu meinen E-Mails haben. Ihre Nachricht wird nicht weitergeleitet. In dringenden Fällen, wenden Sie sich bitte an x@9y.co

Best,
Luka

• Productive.

• It will go to your Team Lead, the Resource Manager and all the PLs, who will approve it.

• The same process applies for Special Leave and Sick Leave

• Let people know! See Out of Office

How to request a holiday

When requesting time off, please keep a reasonable lead time in mind such as;

• Please notify at least 30 days before the start of the holiday.

• For longer vacations (2+ weeks), please notify at least 60 days prior.

• need(less) to say, please be mindful to coordinate holidays with your PM especially around launch/release dates.

Checking open holiday days