Hi <dev>,

Welcome to 9Y! I have given you access to everything that you need.

# G-Suite

Please enable 2FA on your Google account ASAP. We have auto-enforcement enabled and all accounts without 2FA are automatically disabled after a few days. https://support.google.com/accounts/answer/185839?hl=en

# Google Drive

You should also have access to the project folder on Google Drive. We will share files related to the project in here.

# Git

Please configure your git author email to be abcde@9y.co so that all your commits in git have that email. Also, on GitHub please set your primary email (https://github.com/settings/emails ) to be a generic email (e.g. @gmail.com or @9y.co), since this shows up in commits that you make via GitHub (e.g. merging PRs).

# Slack

I sent you an invite to our slack (9Y).

# Customer Slack

There is also a Slack that the customer owns, you will get an invite for that too.

# Jira

I also sent you an invite for Jira, please track all of your hours there, and follow this scheme:

• please use the timer, you can access it under: Tempo > Tracker

• please track on an ongoing basis (as opposed to estimating at the end of the week), we need this at the end of each day for reporting and budgeting reasons.

• when working on a specific task e.g. WEB-123, then you should track your time on there.

• calls and meetings should be tracked on "[XYZ-3] Coordination & Planning"

• when in doubt where to track, please ask the PM

# Confluence

You should also have access to repos on Confluence.

# Github

You should also have access to repos on Github.

# Bitbucket

You should also have access to repos on Bitbucket.

# Abstract

You should also have access to Abstract.

<name of PM> is managing this project and he/she'll reach out to you via Slack with next steps.

If you have any questions, please don't hesitate to contact me!

Best,

<name>

Dear …,

Welcome to 9Y! We are excited that you will be joining us for your first day on <DATE> at <TIME>.

On your first working day, you will have an opportunity to meet your colleagues and tour our office. In addition, <Superior Name>will introduce you in our company culture and you will discuss your successful integration into our company.

<Buddy Name> will be your “mentor” during the orientation in our company – you can ask him/her all questions regarding eg. our coffee machine, where to get the best “Falafels” near the office or where to find office supplies you need.

<Superior Name> will be responsible in case of eg. holiday requests, 1-on-1s, salary,… .

If you don’t remember anymore how to set up the printer or are searching for travel related topics you can check out our Playbook – here you find everything about who we are and how we do things.

Additionally, here are some links to different topics:

• Office

• Coffee Machine

• Kitchen Checklist

• Leaving Checklist

I also gave you access to everything you will need…

# G-Suite

Please enable 2FA on your Google account ASAP. We have auto-enforcement enabled and all accounts without 2FA are automatically disabled after a few days. https://support.google.com/accounts/answer/185839?hl=en

# Google Drive

You should also have access to the project folder on Google Drive. We will share files related to the project in here.

# Git

Please configure your git author email to be abcde@9y.co so that all your commits in git have that email. Also, on GitHub please set your primary email (https://github.com/settings/emails ) to be a generic email (e.g. @gmail.com or @9y.co), since this shows up in commits that you make via GitHub (e.g. merging PRs).

# Slack

I sent you an invite to our slack (9Y). I added you amongst other things to our lunch channel (I don’t like to stay hungry, so sometimes I’ll suggest a restaurant to order food at in the lunch channel – feel free to join me 😊) and activities channel (every Thursday afternoon is “Boulder time” )

# Customer Slack

There is also a Slack that the customer owns, you will get an invite for that too.

# Jira

I also sent you an invite for Jira, please track all of your hours there, and follow this scheme:

• please use the timer, you can access it under: Tempo > Tracker

• please track on an ongoing basis (as opposed to estimating at the end of the week), we need this at the end of each day for reporting and budgeting reasons.

• when working on a specific task e.g. WEB-123, then you should track your time on there.

• calls and meetings should be tracked on “[XYZ-3] Coordination & Planning”

• when in doubt where to track, please ask the PM

# Github

You should also have access to repos on Github.

# Bitbucket

You should also have access to repos on Bitbucket.

# Abstract

You should also have access to Abstract.

We are looking forward to meeting you!

Best regards,

<name>

Before sending the mail to your future colleague, please change the relevant names, times and genders (highlighted in orange). 

Please also add the Links to the different country specific pages in our Playbook and don't forget to adapt the accesses (not everyone needs for example Git or should have access to Customer Slack.

Personal Data

• Name

• Address

• Bank Details 

Data regarding Job

• First Working Day

• Trial Period

• Job Title (Short Job Description)

• Classification according to Collective Agreement

• Group

• Level

• Working Hours

• Annual Leave

• Notice Period

Data for Personnel File

• National Insurance Number

• Nationality

• If appropriate - scanned copy of the valid visa

• Phone Number

• Private Email Address

• "Versicherungsdatenauszug"

Misc

• forward Employee Registration at GKK

• Devices

• Office365?

• Mobile Phone? -> Budget? Operating system?

• Phone Contract (tariff?)

  • should foreign countries be covered or only Austria