Status:Â DRAFT
Personal Budget
It's a budget of 1000 EUR per year, available to every employee. You can spend it on whatever you want. Some people like going to the gym, others like playing video games. We don't want to tell you what's right for you. We want to make 9Y a great place to work, we want to attact great talent, and also keep it. We think that having a super libertarian budget like this makes sense.
What can I spend it on, give me some examples?
a work trip to Portugal where you and a couple colleagues rent a house on the beach and work from ther for a week.
buying your work devices from the company (thus making them you the owner of it)
a gym membership
ski-pass
conference tickets
education (in all forms: online course, books, training, certifications, etc.)
home-office furniture
public transport
vaccinations
… see table below for more info
Does everything come out of my personal budget? What about a work trip?
Business trips are still business trips and the company pays for that. They don't come out of your personal budget. A client requesting some on-site work is clearly a business trip. Going to a team-building with your client is not a business trip, so that comes out of your personal budget.
Does all hardware come out of my personal budget?
No, your standard issue 9Y equipment does not come out of your personal budget.
What about the 500 EUR education budget?
This personal budget replaces the old education budget.
Fine print
If you choose to go to Mongolia for a week, then you are doing this at your risk, and you are responsible for arranging your health and travel insurance, vaccinations, visas, etc. If you get bitten by a snake, then that's on you. Depending on the situation, we might ask you to sign a waiver before we unlock the budget.
The budget is issued at the beginning of the year.
If you don't spend it by the end of the year, it expires. No rolling over into the next year.
This is currently an experiment, and we're comitting to it for the entire 2023. We might change, or even remove this completely in 2024.
Budget use is recorded and the leads will have access to this information.
The cost-to-company is the relevant number for tracking your budget consumption. This might be either lower or higher that the sticker price, depending on the legal classification of the expense.
If you leave the company in the middle of the year, the budget is prorated, and you may need to pay some back if you overspent. E.g. if you leave on 31st June, and you already speant 600 EUR of your budget, then you will have to pay back 100 EUR.
If you join in the middle of the year, the budget is prorated. E.g. if you join on the 1st of March, then you get 833.33 EUR in your first year.
No budget overspending, so you can't spend more of your budget this year and have it subtracted from your budget next year.
To use the budget, tell your Team Lead what you want to spend it on, who will tell you what legal category it falls in and what the next steps are. Depending on what it is, we may use a reimbursement system vs the company paying for it directly.
Legal classification
What | Classification |
|---|---|
Services that have a dominant work character. | Direct company expense |
Services that are more on the private character. | Reimbursement |
Services that enjoy a special legal status. | Direct company expense |
Goods of all kinds | Reimbursement |
Classification implications
Direct company expense
Tell your TL what you want to buy (e.g. share a link to a conference ticket), and the company will buy it for you.
Only the net price is subtracted from your personal budget. E.g. for a ticket that costs 120 EUR (of which 20 EUR is the VAT), you only spend 100 EUR from your personal budget.
Reimbursement
Once your TL approves it, buy it yourself, and the company will reimburse you the cash.
The gross price is subtracted from your personal budget. E.g. for a plane ticket that costs 120 EUR (of which 20 EUR is VAT), you spend 120 EUR from your personal budget.